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***Receptionist*** Fashion Retail Company
Confidential
Los Angeles, CA
Job Expectations and Performance Standards: Job duties are to be conducted in a safe manner and with ethical work habits. This includes contributing individually and as a team member in meeting company goals and supporting mission statement. As well as displaying a friendly, respectful and optimistic personality. In addition, must be responsible in complying with policies, procedures, work rules and guidelines.
Job Summary: Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, assist with general clerical duties and travel coordination
Essential Job Functions: Includes the following and other duties may be assigned.
Screens telephone calls, transfers, pages, and takes messages as needed
Coordinates travel requests and researches for best possible deals
Assists in sending and distributing faxes
Greets visitors, monitors visitor sign up sheet and notifies or directs visitors to the appropriate associate
Types correspondence or projects upon request
Sorts and distributes incoming mail and prepares mail for pick-up
Logs Website Candidates
Distributes Semi-Annual Surveys
Distributes daily Flash Sales and sends daily 4 oclock sales
Reserves conference rooms and post updates weekly
Checks bags of employees leaving the facility
Assist with Work Permit auditing, prepares new hires, orientation and benefits packets
Process and coordinates Travel.
Prepares and distributes monthly newsletter.
Process and responds to backgrounds.
Qualifications/Requirements: Computer literate, Word, Excel, and Internet required, Minimum of 1 year experience required on a multi-line switchboard, Ability to learn and understand Windsor operations, Good oral and written communication skills, Must be able to interact with all levels of management and supervision, Must be able to work independently, Must be able to prioritize assignments and be multi-tasked, Bi-lingual Spanish and English a plus. High School Diploma required.
Physical Demands: Frequently sits, observes, communicates and reads. Regularly moves and pushes. Counts and writes to accurately complete documentation. Must be able to; access all areas of the store including selling floor, stock area, and register area, operate and use all equipment necessary to run the store, climb ladders, move or handle merchandise throughout the store generally weighing from 0-25 pounds and work varied hours/days to oversee store operations. Environment is fast paced and indoor temperature conditions apply.